Usually the Utility programs play an important role in complementing the existing enterprise applications. Most of these are applications, which serve a narrower group of users but support the working process as a whole.
Post Book
In the post book all incoming and outgoing post is entered. In case of significant quantites of post, this can be easily recorded and the data can also serve to prepare printing envelopes and other postal documents. Each post is labeled with a number and receives a unique timestamp, which is generated at the moment when the user processes the post and enters the data into the system. The timestamps play an important role when receiving paper applications, where the post should reach the address up to a certain time.
The Post book is the first step of the received document on its path through the company and, therefore, also serves as the entry point. From here the document is sent through the organization following a workflow of the predefined business processes.
The same is also valid for all outgoing documents which are registered, ensuring the traceability of the process when, at a later time, search is necessary and evidence is needed.